Last updated: 07/10/20
Safeguarding Children, Young People and Vulnerable Adults Policy
This policy applies to all employees, trustees, seconded staff, volunteers, students, freelance workers and suppliers of services working on behalf of Construction Youth Trust. For the purposes of this policy, the term ‘staff’ includes all those listed above.
This policy will be reviewed annually.
1. The Policy
1.1 Construction Youth Trust enables young people across England and Wales to access career opportunities in the construction industry, with a priority focus on young people facing significant barriers to employment. Construction Youth Trust raises awareness of construction careers among young people, provides basic construction training, connects young people with employers and offers one-to-one support to help them progress on the pathway into sustainable work or training including apprenticeships.
1.2 Construction Youth Trust is committed to safeguarding and promoting the welfare of children and vulnerable adults and to ensuring action is taken to support them if they are at risk of harm. Construction Youth Trust requires all staff, trustees, volunteers and those contracted to provide services to share this commitment.
1.3 Construction Youth Trust believes all children and vulnerable adults should have the same protection regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity. We are committed to anti-discriminatory practice and recognise the additional needs of children and vulnerable adults from minority ethnic groups and disabled children and the barriers they may face, especially around communication.
1.4 This policy should be read in conjunction with other supporting procedures and policies, including:
- E Safety
- Data Protection
- Bullying and Harassment
Please contact firstname.lastname@example.org for access to our other policies
2.1 The purpose of this policy is to:
- Provide a framework for the protection of children, young people and vulnerable adults with whom, or on behalf of whom, Construction Youth Trust works;
- Provide all staff, trustees and volunteers with guidance on how to respond to concerns they may have;
- Provide all staff, trustees and volunteers with guidance on how to report concerns;
- Ensure compatibility with other Construction Youth Trust polices which contribute to the overall safety of children and vulnerable adults
2.2 All staff and trustees receive a copy of this policy.
NB: Construction Youth Trust staff have no powers to investigate the external safeguarding issues of children or vulnerable adults, and it is not the responsibility of Construction Youth Trust to decide whether or not there is an issue. It is, however, the responsibility of staff at Construction Youth Trust to act if there is cause for concern, in order that the appropriate agencies can investigate and take any action necessary to protect a child, young person or vulnerable young adult.
3. Policy Application
3.1 Construction Youth Trust operates organisation-wide procedures including safeguarding protocols included in Appendix 3. Specific responsibilities for safeguarding will be clearly defined in job/role descriptions and person specifications.
4.1 Construction Youth Trust believes that:
- All children, young people and vulnerable adults have the right to be protected, and should be listened to and have their views taken seriously
- It has a duty of care to children, young people and vulnerable adults that it comes into contact with in the course of its business
- It is always unacceptable for a child, young person or vulnerable adult to experience abuse of any kind
- Staff should act immediately if they believe a child, young person or vulnerable adult is at risk of harm
- Staff need to be aware of how issues of race, gender, disability, religion or belief, culture, sexuality and age impact on their understanding of and response to keeping children, young people and vulnerable adults safe
- Joint working between agencies is essential for the protection of children, young people and vulnerable adults
4.2 Construction Youth Trust is committed to:
- Supporting students to be confident and have good self-esteem
- Listening and responding to students and valuing all forms of communication
- Operating effective systems to enable students to communicate that they feel safe or unsafe
- Ensuring its staff are aware of the possibility of a safeguarding issue and are supported to know how to address this
- Having clear procedures for reporting and responding to allegations and concerns about a student’s safety
- Working co-operatively with other agencies
- Operating a Safeguarding Team to ensure decisions concerning complicated and sensitive issues are arrived at through informed discussion, whilst respecting confidentiality
- Carrying out enhanced Disclosure and Barring Service (DBS) checks for all employees, freelancer staff and formal volunteers where they are likely to come in contact with children, young people and/or vulnerable adults and maintaining an internal DBS Single Central Record. An enhanced DBS check will only be required for one-off session volunteers (as defined below) if they have contact with young people at the same establishment for more than 3 days within a 30 day period
- Ensuring any safeguarding information that comes to light regarding students is incorporated into student information accessible only to staff who are supporting the student, whilst still ensuring confidentiality where applicable
- Operating an E-Safety Policy
5.1 The definitions of Construction Youth Trust are:
Children & Young People
The Children’s Act, 1989 defines a child or young person as being up to the age of 18 years old. Extensions of this exist for children who have special needs and for those in local authority care settings. In legislation and for the purposes of this policy the term ‘child’ shall be used.
A vulnerable adult is a person who is 18 years of age or over, and who is, or may be, in need of community care services by reason of mental or physical disability, age or illness, including mental illness, and who is or may be unable to take care of him/herself, or unable to protect him/herself against significant harm or serious exploitation. This includes those with mental illness.
The Care Act 2014 provided a legal footing for adult safeguarding: it sets out a clear legal framework for how local authorities and other parts of the system should protect adults at risk of abuse or neglect. This is in addition to the Mental Capacity Act 2005 and Human Rights Act 1998.
Construction Youth Trust may at times employ an individual (whether as a sole trader or through their own company) to deliver Construction Youth Trust designed sessions or programmes. These individuals are defined as freelancers.
One-off Session Volunteers
Construction Youth Trust receives the support of a large number of organisations and companies who donate the time of their employees to assist in the delivery of ‘one-off’ sessions or projects to students.
One-off session volunteers will never be left alone with a child or group of children. One-off Session Volunteers will receive a briefing on child protection and safeguarding issues before sessions.
Third Party Providers
Construction Youth Trust may at times utilise the services of a third party business to use their employees to undertake sessions or programmes on behalf of Construction Youth Trust. There is no direct employment between Construction Youth Trust and the person who undertakes the delivery. Activities undertaken may have been designed by Construction Youth Trust or by the provider.
A member of Construction Youth Trust’s Board of Trustees.
When an individual, other than a trustee, is providing regular time and expertise to Construction Youth Trust which is over and above that of session volunteers they are considered to be a Formal Volunteer.
6. Legislation and Guidance
6.1 Over the last 10 years there has been a wealth of legislation and guidance relating to the protection of children, young people and vulnerable adults. Construction Youth Trust’s safeguarding policy is informed by the following published guidance documents:
- The Children’s Act 2004 places a duty on a range of organisations and individuals to have in place arrangements that safeguard and promote the Welfare of children
- ‘Working Together to Safeguard Children – a guide to inter-agency working to safeguard and promote the welfare of children (2018)’ sets out the arrangements organisations should have in place to safeguard children
- Charities who operate within certain regulated sectors, are subject to guidance specific to them, such as Keeping Children Safe in Education (2016). Construction Youth Trust is not regulated like a college or school but could be if funded by Government
- The Care Act 2014 sets out a legal framework for how local authorities and other parts of the system (includes voluntary sector) should protect adults at risk of abuse or neglect
- The Charity Commission has a regulatory role focused on the conduct of trustees. The Charity Commission has published its own guidance, which fall into two parts. First, a policy paper titled ‘Safeguarding Children and Young People (2014)’; and secondly a strategy document called ‘Strategy for Dealing with Safeguarding Vulnerable Groups including Children issues in Charities’ (2013)
7. Types of Abuse and Recognition
7.1 Abuse can take a number of forms:
- Physical: causing physical harm to a child by hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or some other method. Physical harm can also be caused when a parent or carer fabricates the symptoms of or deliberately induces illness in a child.
- Sexual: forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. Sexual abuse includes both physical contact and non-contact activities.
- Emotional: the persistent emotional maltreatment of a child in a way likely to cause severe and persistent negative effects on the child's emotional development.
- Neglect: the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health and/or development.
7.5 Staff may become aware of abuse in a number of ways:
- Disclosure by a child or vulnerable adult
- Disclosure or remarks made by another party (e.g. carer, other professional or member of the public)
- Discovery of bruising or marks on a student’s body
- Unexplained changes in behaviour or personality
- Evidence of disturbance or explicit detail in drawing, writing or play
- Evidence of neglect in terms of cleanliness, personal hygiene, failure to thrive or apparent exposure to unnecessary risks
- Persistent lateness, poor or irregular attendance or persistent absence from their training venue
More information on different types of abuse can be found in Appendices 1 and 2. For access to these please contact email@example.com
8. Prevent Duty
8.1 The Trust recognises its public duty, as an organisation that works with young people, to have due regard for the need to prevent young people from being drawn into terrorism. This is to include both violent terrorism, as well as non-violent extremism which can create environments conducive to terrorism. Extremism is defined in the Prevent Strategy as ‘vocal or active opposition to fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs’.
8.2 Staff are made aware what radicalisation means and why people may be vulnerable to being drawn into terrorism as a consequence of it. They understand the risk and signs of radicalisation. Any concern that a young person may be at-risk of radicalisation or being drawn into terrorism will be dealt under our safeguarding reporting procedure.
8.3 The Designated Safeguarding Lead and Deputy Designated Safeguarding Lead will be responsible for ensuring that staff members are aware of the Prevent duty and the steps to take if there is any concern for a young person. All staff and trustees are trained on their Prevent duty in their regular safeguarding training.
9. Roles and Responsibilities for Safeguarding Children and Vulnerable Adults
9.1 Safeguarding is everyone’s responsibility. Construction Youth Trust has a number of designated roles with safeguarding responsibilities. These are outlined below:
The Board of Trustees
The Board ensure that Construction Youth Trust:
- Has a safeguarding policy and procedures in place that are consistent with any statutory requirements and guidance, reviewed and updated annually
- Appoints the Designated Safeguarding Lead (DSL), Deputy Designated Safeguarding Lead and Trustee Safeguarding Lead
- Ensures all staff, trustees and volunteers receive appropriate safeguarding training when recruited, refresher training annually and receive information on Construction Youth Trust’s safeguarding arrangements during their induction to the organisation
- Has procedures in place for dealing with allegations of abuse against children, young people or vulnerable adults whilst in the care of Construction Youth Trust
- Follows recruitment procedures that include checks on staff, trustees and volunteers’ suitability to work with children, young people and vulnerable adults
- Includes Safeguarding as an essential item on the organisation’s risk register
- Trustees receive quarterly safeguarding monitoring reports from the Safeguarding Team, taking action where appropriate
CYT’s Trustee Lead Designated Person is: Russell Taylor
The Safeguarding Team
The Safeguarding Team is responsible for:
- Undertaking a regular meeting to discuss safeguarding, at least twice yearly or convened at any time when a potential risk has been identified or significant incident reported
- Completing an annual review of the safeguarding policy and supporting procedures
- Preparing and monitoring any Action Plan, monitoring and reporting progress against the implementation of actions
- Providing advice and make recommendations to the Chief Executive and trustees on the safeguarding of students across the organisation
- Coordinating safeguarding arrangements and providing support to staff on all matters to do with the application of the policy
The Safeguarding Team is made up of the following members:
- John Abbott, Trustee (due to retire October 2020)
- Russell Taylor, Trustee
- Carol Lynch, Chief Executive
- Pearl O’Keeffe, Senior Programme Manager
- Emily Barnes, Schools & Programme Coordinator
9.2 Designated Safeguarding Lead (DSL)
The Designated Safeguarding Lead is responsible for:
- Ensuring all staff are aware of this policy and related documentation.
- Supporting staff involved in reporting incidents.
- Ensuring the Safeguarding Team are appropriately involved and supported in safeguarding decisions made.
- Ensuring all staff receive regular updates and information on all relevant safeguarding matters.
- Preparing timely safeguarding reports for the CEO and trustees, as and when required.
- Discussing safeguarding concerns and supporting colleagues to arrive at effective responses within the confidentiality of the Safeguarding Team.
- Liaising with the local authorities, local social services, police authorities and other agencies on individual cases of suspected or identified child abuse.
- Acting as the contact person/s within the organisation (this may be delegated to other members of the Safeguarding Team with the approval and supervision of the DSL).
- Liaising with staff on a 'need to know basis' so that children and vulnerable adults rights to confidentiality are ensured.
- Supporting the planning of any curricular or other learner provision.
- Representing the Trust at child protection meetings, if required.
- Ensuring that the Deputy DSL is fully briefed and equipped to carry out the role of DSL during any planned or unplanned absences
The Designated Safeguarding Lead with responsibility for Safeguarding is:
Pearl O’Keeffe, Senior Programme Manager
Bermondsey Campus, 37 Clements Road, London SE16 4EE
020 7467 9540
9.3 The Deputy Designated Safeguarding Lead
The Deputy Designated Safeguarding Lead is trained to the same level of the Designated Safeguarding Lead and, in the absence of the Lead, carries out those responsibilities necessary to ensure the safety and protection of all students.
The Deputy Designated Safeguarding Lead with responsibility for Safeguarding is: Emily Barnes, Programme Manager
Address: Bermondsey Campus, 37 Clements Road, London SE16 4EE
Telephone: 020 7467 9540
Mobile: 0750 799 4745
The safeguarding responsibilities of staff are to:
- Ensure the general safety and wellbeing of students and all those who come in to contact with them
- Ensure they are familiar with and adhere to all relevant safeguarding policies and procedures including those involved in recognising and reporting safeguarding incidents
- Report all concerns, without judgement about their significance, to the DSL or Deputy DSL
- Ensure that volunteers, freelancers and contractors are aware of Construction Youth Trust’s safeguarding policy and know how to recognise any concerns and report them
- Adhere to appropriate confidentiality
- Undertake appropriate training and refresher training annually
- Ensure no child is left unsupervised with a person who has not been DBS checked.
10. Safer Recruitment
10.1 Staff, volunteers and freelancers will be required to:
- Complete a standard application form
- Complete a declaration form to disclose previous spent/unspent convictions
- Declare that they are not aware of anything that would make them unsuitable to work in a charity supporting young and vulnerable persons
- Provide identity documents including photographic identity
- Provide proof of right to work in the UK
- Provide two referees, who will be asked to confirm that in their knowledge there is no reason why the individual should not be allowed to work with children and vulnerable adults.
- Provide qualification certificates if required for the role
- Complete a Disclosure and Barring Service (DBS) if the role/place of work requires it i.e. if they are likely to come in contact with children, young people and/or vulnerable adults. Applicants will be made aware in advance if they are applying for a post that requires a DBS check
- An enhanced DBS check will only be required for one-off session volunteers who are supervised at all times if they have contact with young people at the same establishment for more than 3 days within a 30 day period
All role descriptions contain information about safeguarding responsibilities.
See Appendix 4 for Safer Recruitment procedures. To access this document please email firstname.lastname@example.org
Construction Youth Trust checks the identity and suitability of all trustees and requires a Standard DBS check to be undertaken. An induction pack is provided and where possible an induction day arranged for new trustees which includes a session on safeguarding. All Trustees complete an annual Trustee Declaration as required by the Charity Commission.
10.3 Third Party Providers
Third party providers will be asked to confirm the following for their employees who are working on behalf of Construction Youth Trust:
- That the individuals have been identity-checked and have permission to work in the UK as part of their recruitment process – in writing
- That a suitable and clear DBS check has been received within the last 3 years for the role their employee is to undertake and a copy to be provided to Construction Youth Trust
- That the provider has Employer Liability insurance in place (Construction Youth Trust level £10M)
- That the provider has Public Liability Insurance in place of at least the minimum amount requested by Construction Youth Trust (Construction Youth Trust level £10M)
- Third party providers will be required to adhere to any risk assessment provided by Construction Youth Trust where the provider is undertaking activities that have been designed by Construction Youth Trust. Where the provider is undertaking an activity they have designed, the provider will be asked to provide a risk assessment to Construction Youth Trust. For activities with schools, the risk assessment will be provided to the school for their consideration. No activity can commence without both Construction Youth Trust and the school confirming that the risk assessment meets their requirements.
11. Staff Training
11.1 It is important that all staff have training to enable them to recognise the possible signs of abuse and neglect and to know what to do if they have a concern.
11.2 New staff and trustees are expected to undertake on-line safeguarding awareness training as part of their induction to the organisation. This training is recorded in Construction Youth Trust’s central HR folder. Refresher training takes place annually.
11.3 In their first week of employment, new staff are given a copy of the Construction Youth Trust Safeguarding Policy, together with other related policies.
11.4 All those leading on Construction Youth Trust’s recruitment carry out Safer Recruitment training. There will always be at least one trained person involved in any recruitment and selection process.
11.5 The DSL and Deputy DSL undergo appropriate Designated Safeguarding Lead training.
11.6 All staff undergo regular PREVENT training.
12. Recording and Reporting
12.1 If a member of staff becomes aware of any safeguarding concerns, how that concern is handled is important for the protection of the child, young person or vulnerable adult as well as for the staff member involved. The following procedure should be followed:
- Wherever a member of staff suspects abuse, witnesses an incident that appears to be abuse, or has any safeguarding concerns, that member of staff will report it to the safeguarding team
- The member of staff should record in writing the details of the incident/concern (including dates, times, venues and wherever possible using the actual words of the student) and input this into the incident report form found on the CRM, which will automatically send an alert email to the DSL and Deputy DSL. The reporting of the incident should not be left for more than 24 hours
- If the incident/concern is reported by a volunteer or other third party, the Construction Youth Trust member of staff will ask the volunteer to record their concern in writing as above and they will then input into CRM system on their behalf
- If the young person(s) in question is under the care of a school, college or other agency at the time, the member of staff will share their concern with their lead contact present. However, the incident/concern must still be recorded on the Construction Youth Trust CRM system, even if it has been resolved
- If the member of staff believes the issue requires the immediate attention of the safeguarding team, they will make direct contact with the DSL (or Deputy DSL/CEO if DSL is not available) to ensure they are aware of incident. However, the incident/concern must still be recorded on the Construction Youth Trust CRM system, even if it has been resolved
- The DSL/Deputy DSL will decide on the action to take within 24 hours, including consulting with school or other partner agency such as a youth offending team
- The Chief Executive should be informed of serious incidents at the earliest opportunity by the DSL or Deputy DSL
- At the next safeguarding working group meeting, a summary of all reports will be presented and there will be a discussion regarding any patterns of safeguarding issues that have been observed
- Reports will be prepared for the Quarterly trustee meeting detailing patterns observed
- All records relating to child and vulnerable adult welfare concerns will only be kept electronically, with access to it limited to the Safeguarding Lead, Deputy and Chief Executive. A record will be kept and the CRM will be marked that there is confidential information available to staff who are to engage with the student with access to it sought via the Safeguarding Lead, Deputy or Chief Executive
12.2 Where a Criminal Offence is suspected
Wherever a criminal offence is alleged, or is suspected to have taken place, the police must be contacted. The DSL will consult with the school/college, partner agency, the Local Authority Designated Officer or Team of Designated Officers as appropriate to clarify who will contact the police. If it is agreed that a third party should contact the police, then the DSL will follow this up by making themselves known to the police and requesting confirmation as to whether the matter is being investigated.
12.3 Immediate Risk or Danger
If a learner is at immediate risk or in situations where there could be a requirement to collect forensic evidence, then the police and, if appropriate, other emergency services must be contacted immediately. In such cases the emergency services should be called before informing the DSL or a member of the Safeguarding Team.
12.4 Concerns about a CYT Colleague
Construction Youth Trust’s whistleblowing policy enables staff to raise concerns or allegations in confidence and for a sensitive investigation to take place.
If a member of staff has concerns about a colleague they should contact the DSL or Deputy DSL. They will decide whether the Local Authority Designated Officer or Team of Designated Officers need to be contacted. Any concerns about the behaviour of the Chief Executive will be reported immediately to the Chair of the Board of Trustees by the DSL. Any concerns about the DSL or Deputy DSL should be reported to the Chief Executive.
The Chief Executive will inform the Disclosure and Barring Service if a member of staff, volunteer or trustee is removed or resigns from post due to safeguarding issues.
The Chief Executive in liaison with trustees will decide whether to refer a safeguarding issue to the Charity Commission.
Reference should also be made to Construction Youth Trust’s Whistleblowing Policy if appropriate.
12.5 Requests for Assistance by Other Agencies
Construction Youth Trust will assist local authorities and the police service when they are making enquiries about the safety of children and vulnerable adults.
When telephone requests for information are received, staff will always maintain security by checking the telephone number listing and calling the person back on a telephone number that can be independently verified.
Requests for information about a safeguarding issue must be immediately referred to the DSL.
Requests for attendance at meetings about a young person or vulnerable adult must be notified to the DSL, who will consider the request before confirming the preparation of a report and attendance at the meeting.
12.6 Students Subject to a Child Protection Plan
Construction Youth Trust will ask the relevant agency, school or local authority whether a child in our care is subject to a Child Protection Plan for any particular issues that it should be aware of and how they should be addressed. Construction Youth Trust will take forward an appropriate risk assessment for the individual dependent upon issues that are divulged.
The name of the relevant contact e.g. social worker and/or care manager must be clearly recorded on the child's CRM record…
When a child is on a Child Protection Plan, Construction Youth Trust will discuss with the contact what information they want us to share.
12.7 How to respond if a child confides abuse to you
If a child or young person tells you that they are being abused, it is important that you know how to respond. Here are the universal principles regardless of the age of the child.
It is important you:
- Stay calm and be patient.
- Find a quiet place where your conversation will not be interrupted. Keep in mind Construction Youth Trust policy about not being alone with a child or young person but always within sight or earshot of another responsible adult
- Be welcoming, even if the time isn’t convenient for you. It may have taken a great deal of courage for them to approach you and they may not do so again
- Try to make the child or young person feel safe and secure. Reassure them that they have done nothing wrong in telling you
- Listen carefully and take it seriously
- Ask questions for clarification only
- Explain what you will do with the information and what will happen next
- Write down what you have been told as soon as possible. It should be dated, timed and signed. It should then be reported to the DSL immediately
- If the young person(s) in question is under the care of a school, college or other agency at the time, the member of staff will share their concern with their lead contact present
It is important you do not:
- Promise confidentiality
- Ask leading questions
- Look panicked, shocked or angry
- Make the child or young person repeat their story
- Give an opinion
- Inform parents until you have had a discussion with your safeguarding lead
If emergency help is required, do not delay getting it. If a child asks for confidentiality and they are told this cannot be guaranteed, and as a result they refuse to say anything further, make an immediate report to the organisation’s DSL.
13. Confidentiality and Sharing Information
13.1 All staff will understand that safeguarding issues warrant a high level of confidentiality to ensure that confidential information is not released into the public domain.
13.2 Staff should only discuss concerns with the DSL, or in their absence the Deputy DSL. It might also be appropriate to report directly to the Chief Executive. The DSL will then decide who else needs to have the information and they will disseminate on a need to know basis.
13.3 All safeguarding information relating to concerns about a learner will be stored electronically and in line with the principles of the Data Protection Act 1998. There will be a flag on a student’s record that a safeguarding issue exists, but access will be restricted to the DSL, Deputy DSL or Chief Executive. If necessary, confidential information will be made available to staff who are to engage with the learner but on a needs-to-know basis only.
13.4 If any member of staff receives a request from an agency or individual to see a learner’s safeguarding protection record or information relating to a safeguarding incident, they must refer the request to the DSL. The DSL will ensure they can identify who is requesting the information before sharing it and then record what has been shared, when, why and with whom.
For more information, please refer to Construction Youth Trust’s Data Protection policy, accessible by emailing email@example.com
14. E-Safety Policy
14.1 For further information, please refer to the following Construction Youth Trust policies:
15. Risk Assessments
15.1 Construction Youth Trust has developed risk assessments designed to safeguard students the areas covered are:
- 1:1 Sessions with students including online work
- Group online sessions
- Visiting third party venue
- School off site activities
- Community referred programmes
- School activities
- Using third party providers
- Visits to community groups
- Practical sessions
16. Review and Monitoring the Safeguarding Policy
16.1 It will be the responsibility of the Safeguarding Team to review and monitor Construction Youth Trust’s safeguarding policy and procedures.
16.2 The Board of Trustees are responsible for considering and agreeing changes to the policy and procedures as recommended by the Chief Executive and Safeguarding Team.
16.3 The Senior Programme Managers, supported by the DSL, are responsible for ensuring the policy and procedures are implemented consistently across the organisation.
17. Useful Safeguarding Contacts
17.1 The table below contains useful contacts which can be used when seeking guidance on safeguarding issues. This list is not exhaustive and as Construction Youth Trust can operate training and education programmes across a number of areas it will be necessary to know where to locate the contact details of the appropriate Local Authority Designated Officer (usually searching on the internet under the county or borough name then LADO.
NSPCC Child Protection Helpline
0808 800 5000
Get Safe Online