Safeguarding Policy

Last updated: September 2021

Safeguarding Children, Young People and Vulnerable Adults Policy

This policy applies to all employees, trustees, seconded staff, volunteers, students, freelance workers and suppliers of services working on behalf of Construction Youth Trust. For the purposes of this policy, the term ‘staff’ includes all those listed above.

This policy will be reviewed annually.

1. The Policy

1.1       Construction Youth Trust enables young people across England and Wales to access career opportunities in the construction industry, with a priority focus on young people facing significant barriers to employment. Construction Youth Trust raises awareness of construction careers among young people, provides basic construction training, connects young people with employers and offers one-to-one support to help them progress on the pathway into sustainable work or training including apprenticeships. 

1.2       Construction Youth Trust is committed to safeguarding and promoting the welfare of children and vulnerable adults and to ensuring action is taken to support them if they are at risk of harm. Construction Youth Trust requires all staff, trustees, volunteers and those contracted to provide services to share this commitment.

1.3       Construction Youth Trust believes all children and vulnerable adults should have the same protection regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity. We are committed to anti-discriminatory practice and recognise the additional needs of children and vulnerable adults from minority ethnic groups and disabled children and the barriers they may face, especially around communication.

1.4       This policy should be read in conjunction with other supporting procedures and policies, including:

  • E Safety
  • Data Protection
  • Volunteering
  • Whistleblowing
  • Bullying and Harassment

2. Purpose

2.1       The purpose of this policy is to:

  • Provide a framework for the protection of children, young people and vulnerable adults with whom, or on behalf of whom, Construction Youth Trust works;
  • Provide all staff, trustees and volunteers with guidance on how to respond to concerns they may have;
  • Provide all staff, trustees and volunteers with guidance on how to report concerns;
  • Ensure compatibility with other Construction Youth Trust polices which contribute to the overall safety of children and vulnerable adults

2.2       All staff and trustees receive a copy of this policy.

NB: Construction Youth Trust staff have no powers to investigate the external safeguarding issues of children or vulnerable adults, and it is not the responsibility of Construction Youth Trust to decide whether or not there is an issue. It is, however, the responsibility of staff at Construction Youth Trust to act if there is cause for concern, in order that the appropriate agencies can investigate and take any action necessary to protect a child, young person or vulnerable young adult.

3. Policy Application

3.1       Construction Youth Trust operates organisation-wide procedures including safeguarding protocols included in Appendix 3. Specific responsibilities for safeguarding will be clearly defined in job/role descriptions and person specifications.

4. Values

4.1       Construction Youth Trust believes that:

  • All children, young people and vulnerable adults have the right to be protected, and should be listened to and have their views taken seriously
  • It has a duty of care to children, young people and vulnerable adults that it comes into contact with in the course of its business
  • It is always unacceptable for a child, young person or vulnerable adult to experience abuse of any kind
  • Staff should act immediately if they believe a child, young person or vulnerable adult is at risk of harm
  • Staff need to be aware of how issues of race, gender, disability, religion or belief, culture, sexuality and age impact on their understanding of and response to keeping children, young people and vulnerable adults safe
  • Joint working between agencies is essential for the protection of children, young people and vulnerable adults

4.2       Construction Youth Trust is committed to:

  • Supporting students to be confident and have good self-esteem
  • Listening and responding to students and valuing all forms of communication
  • Operating effective systems to enable students to communicate that they feel safe or unsafe
  • Ensuring its staff are aware of the possibility of a safeguarding issue and are supported to know how to address this
  • Having clear procedures for reporting and responding to allegations and concerns about a student’s safety
  • Working co-operatively with other agencies
  • Operating a Safeguarding Team to ensure decisions concerning complicated and sensitive issues are arrived at through informed discussion, whilst respecting confidentiality
  • Carrying out enhanced Disclosure and Barring Service (DBS) checks for all employees, freelancer staff and formal volunteers where they are likely to come in contact with children, young people and/or vulnerable adults and maintaining an internal DBS Single Central Record. An enhanced DBS check will only be required for one-off session volunteers (as defined below) if they have contact with young people at the same establishment for more than 3 days within a 30 day period
  • Ensuring any safeguarding information that comes to light regarding students is incorporated into student information accessible only to staff who are supporting the student, whilst still ensuring confidentiality where applicable
  • Operating an E-Safety Policy

5. Definitions

5.1       The definitions of Construction Youth Trust are:

Children & Young People

The Children’s Act, 1989 defines a child or young person as being up to the age of 18 years old. Extensions of this exist for children who have special needs and for those in local authority care settings. In legislation and for the purposes of this policy the term ‘child’ shall be used.

Vulnerable Adults

A vulnerable adult is a person who is 18 years of age or over, and who is, or may be, in need of community care services by reason of mental or physical disability, age or illness, including mental illness, and who is or may be unable to take care of him/herself, or unable to protect him/herself against significant harm or serious exploitation. This includes those with mental illness.

The Care Act 2014 provided a legal footing for adult safeguarding: it sets out a clear legal framework for how local authorities and other parts of the system should protect adults at risk of abuse or neglect. This is in addition to the Mental Capacity Act 2005 and Human Rights Act 1998.

Freelancer

Construction Youth Trust may at times employ an individual (whether as a sole trader or through their own company) to deliver Construction Youth Trust designed sessions or programmes. These individuals are defined as freelancers.

One-off Session Volunteers

Construction Youth Trust receives the support of a large number of organisations and companies who donate the time of their employees to assist in the delivery of ‘one-off’ sessions or projects to students. 

One-off session volunteers will never be left alone with a child or group of children. One-off Session Volunteers will receive a briefing on child protection and safeguarding issues before sessions.

Third Party Providers

Construction Youth Trust may at times utilise the services of a third party business to use their employees to undertake sessions or programmes on behalf of Construction Youth Trust. There is no direct employment between Construction Youth Trust and the person who undertakes the delivery. Activities undertaken may have been designed by Construction Youth Trust or by the provider.

Trustee

A member of Construction Youth Trust’s Board of Trustees.

Formal Volunteers

When an individual, other than a trustee, is providing regular time and expertise to Construction Youth Trust which is over and above that of session volunteers they are considered to be a Formal Volunteer.

6. Legislation and Guidance

6.1       Over the last 10 years there has been a wealth of legislation and guidance relating to the protection of children, young people and vulnerable adults. Construction Youth Trust’s safeguarding policy is informed by the following published guidance documents:

  • The Children’s Act 2004 places a duty on a range of organisations and individuals to have in place arrangements that safeguard and promote the Welfare of children
  • ‘Working Together to Safeguard Children – a guide to inter-agency working to safeguard and promote the welfare of children (2018)’ sets out the arrangements organisations should have in place to safeguard children
  • Charities who operate within certain regulated sectors, are subject to guidance specific to them, such as Keeping Children Safe in Education). While Construction Youth Trust is not regulated like a college or school, the Trust’s safeguarding policy is informed by this guidance.
  • The Care Act 2014 sets out a legal framework for how local authorities and other parts of the system (includes voluntary sector) should protect adults at risk of abuse or neglect
  • The Charity Commission has a regulatory role focused on the conduct of trustees. The Charity Commission has published its own guidance, which fall into two parts. First, a policy paper titled ‘Safeguarding Children and Young People (2014)’; and secondly a strategy document called ‘Strategy for Dealing with Safeguarding Vulnerable Groups including Children issues in Charities’ (2013)

7. Types of Abuse and Recognition

7.1       Abuse can take a number of forms:

  • Physical: causing physical harm to a child by hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or some other method. Physical harm can also be caused when a parent or carer fabricates the symptoms of or deliberately induces illness in a child.
  • Sexual: forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. Sexual abuse includes both physical contact and non-contact activities.
  • Emotional: the persistent emotional maltreatment of a child in a way likely to cause severe and persistent negative effects on the child's emotional development.
  • Neglect: the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health and/or development.

7.5       Staff may become aware of abuse in a number of ways:

  • Disclosure by a child or vulnerable adult
  • Disclosure or remarks made by another party (e.g. carer, other professional or member of the public)
  • Discovery of bruising or marks on a student’s body
  • Unexplained changes in behaviour or personality
  • Evidence of disturbance or explicit detail in drawing, writing or play
  • Evidence of neglect in terms of cleanliness, personal hygiene, failure to thrive or apparent exposure to unnecessary risks
  • Persistent lateness, poor or irregular attendance or persistent absence from their training venue.

More information on different types of abuse can be found in Appendices 1 and 2.

8. Prevent Duty

8.1       The Trust recognises its public duty, as an organisation that works with young people, to have due regard for the need to prevent young people from being drawn into terrorism. This is to include both violent terrorism, as well as non-violent extremism which can create environments conducive to terrorism. Extremism is defined in the Prevent Strategy as ‘vocal or active opposition to fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs’.

8.2       Staff are made aware what radicalisation means and why people may be vulnerable to being drawn into terrorism as a consequence of it. They understand the risk and signs of radicalisation. Any concern that a young person may be at-risk of radicalisation or being drawn into terrorism will be dealt under our safeguarding reporting procedure.

8.3       The Designated Safeguarding Lead and Deputy Designated Safeguarding Lead will be responsible for ensuring that staff members are aware of the Prevent duty and the steps to take if there is any concern for a young person. All staff and trustees are trained on their Prevent duty in their regular safeguarding training.

9. Roles and Responsibilities for Safeguarding Children and Vulnerable Adults

9.1       Safeguarding is everyone’s responsibility. Construction Youth Trust has a number of designated roles with safeguarding responsibilities. These are outlined below:

The Board of Trustees

The Board ensure that Construction Youth Trust:

  • Has a safeguarding policy and procedures in place that are consistent with any statutory requirements and guidance, reviewed and updated annually
  • Appoints the Designated Safeguarding Lead (DSL), Deputy Designated Safeguarding Lead and Trustee Safeguarding Lead
  • Ensures all staff, trustees and volunteers receive appropriate safeguarding training when recruited, refresher training at appropriate intervals and receive information on Construction Youth Trust’s safeguarding arrangements during their induction to the organisation
  • Has procedures in place for dealing with allegations of abuse against children, young people or vulnerable adults whilst in the care of Construction Youth Trust
  • Follows recruitment procedures that include checks on staff, trustees and volunteers’ suitability to work with children, young people and vulnerable adults
  • Includes Safeguarding as an essential item on the organisation’s risk register
  • Trustees receive quarterly safeguarding monitoring reports from the Safeguarding Team, taking action where appropriate

Construction Youth Trust’s Designated Trustee Lead is: Russell Taylor

The Safeguarding Team

The Safeguarding Team is responsible for:

  • Undertaking a regular meeting to discuss safeguarding, at least twice yearly or convened at any time when a potential risk has been identified or significant incident reported
  • Completing an annual review of the safeguarding policy and supporting procedures
  • Preparing and monitoring any Action Plan, monitoring and reporting progress against the implementation of actions
  • Providing advice and make recommendations to the Chief Executive and trustees on the safeguarding of students across the organisation
  • Coordinating safeguarding arrangements and providing support to staff on all matters to do with the application of the policy

The Safeguarding Team is made up of the following members:

  • Russell Taylor, Trustee
  • Carol Lynch, Chief Executive
  • Pearl O’Keeffe, Joint Head of Programmes
  • Chantelle Nylander-Quartey, Schools and Programme Coordinator

9.2  Designated Safeguarding Lead (DSL)

The Designated Safeguarding Lead is responsible for:

  • Ensuring all staff are aware of this policy and related documentation.
  • Supporting staff involved in reporting incidents.
  • Ensuring the Safeguarding Team are appropriately involved and supported in safeguarding decisions made.
  • Ensuring all staff receive regular updates and information on all relevant safeguarding matters.
  • Preparing timely safeguarding reports for the CEO and trustees, as and when required.
  • Discussing safeguarding concerns and supporting colleagues to arrive at effective responses within the confidentiality of the Safeguarding Team.
  • Liaising with the local authorities, local social services, police authorities and other agencies on individual cases of suspected or identified child abuse.
  • Acting as the contact person/s within the organisation (this may be delegated to other members of the Safeguarding Team with the approval and supervision of the DSL).
  • Liaising with staff on a 'need to know basis' so that children and vulnerable adults rights to confidentiality are ensured.
  • Supporting the planning of any curricular or other learner provision.
  • Representing the Trust at child protection meetings, if required.
  • Ensuring that the Deputy DSL is fully briefed and equipped to carry out the role of DSL during any planned or unplanned absences

The Designated Safeguarding Lead with responsibility for Safeguarding is:

Pearl O’Keeffe, Joint Head of Programmes

Bermondsey Campus, 37 Clements Road, London SE16 4EE

020 7467 9540

07943 068555

pearl.o’keeffe@constructionyouth.org.uk

9.3       The Deputy Designated Safeguarding Lead

The Deputy Designated Safeguarding Lead is trained to the same level of the Designated Safeguarding Lead and, in the absence of the Lead, carries out those responsibilities necessary to ensure the safety and protection of all students.

The Deputy Designated Safeguarding Lead with responsibility for Safeguarding is: Chantelle Nylander-Quartey, Schools and Programme Coordinator

Address:        Bermondsey Campus, 37 Clements Road, London SE16 4EE

Telephone:    020 7467 9540 

Mobile:           0750 799 4745

Email:           chantelle.nylander-quartey@constructionyouth.org.uk

9.4       Staff

The safeguarding responsibilities of staff are to:

  • Ensure the general safety and wellbeing of students and all those who come in to contact with them
  • Ensure they are familiar with and adhere to all relevant safeguarding policies and procedures including those involved in recognising and reporting safeguarding incidents and the staff safeguarding code of conduct (see Appendix 3 – Safeguarding Protocols)
  • Report all concerns, without judgement about their significance, to the DSL or Deputy DSL
  • Ensure appropriate risk assessments are in place before undertaking any activity involving children and/or young people and that preventive and protective measures identified in risk assessment are followed for all activities
  • Ensure that volunteers, freelancers and contractors are aware of Construction Youth Trust’s safeguarding policy and know how to recognise any concerns and report them
  • Adhere to appropriate confidentiality
  • Undertake appropriate training and refresher training annually
  • Ensure no child is left unsupervised with a person who has not been DBS checked.
  • Inform the Trust immediately of any criminal convictions, warnings, reprimands etc. including motoring offences and suspensions that may alter the status of their DBS check. This obligation extends to and includes any allegations made by previous employers even though the staff member may consider them to be untrue. The Trust encourages the openness of colleagues in making the Trust aware at an early stage of any circumstances where they become involved with the police or are being investigated for a potential offence.

Breaches of the Trust’s safeguarding policy, protocols and Code of Conduct will be reported to the DSL and the CEO. Serious and persistent breaches will be dealt with via Trust's disciplinary and HR processes.

10. Safer Recruitment

10.1     Staff, formal volunteers and freelancers whose role with the Trust has the potential to involve direct contact with children or vulnerable adults will be required to:

  • Complete a standard application form
  • Complete a declaration form to disclose previous spent/unspent convictions
  • Declare that they are not aware of anything that would make them unsuitable to work in a charity supporting young and vulnerable persons
  • Provide identity documents including photographic identity
  • Provide proof of right to work in the UK
  • Provide two referees, who will be asked to confirm that in their knowledge there is no reason why the individual should not be allowed to work with children and vulnerable adults.
  • Provide qualification certificates if required for the role
  • Complete a Disclosure and Barring Service (DBS) if the role/place of work requires it i.e. if they are likely to come in contact with children, young people and/or vulnerable adults.  Applicants will be made aware in advance if they are applying for a post that requires a DBS check
  • An enhanced DBS check will only be required for one-off session volunteers who are supervised at all times if they have contact with young people at the same establishment for more than 3 days within a 30 day period

All role descriptions contain information about safeguarding responsibilities.

See Appendix 4 for Safer Recruitment procedures.

10.2     Trustees

Construction Youth Trust checks the identity and suitability of all trustees and requires a Standard DBS check to be undertaken.  An induction pack is provided and where possible an induction day arranged for new trustees which includes a session on safeguarding.  All Trustees complete an annual Trustee Declaration as required by the Charity Commission.

10.3     Third Party Providers

Third party providers will be asked to confirm the following for their employees who are working on behalf of Construction Youth Trust

  • That the individuals have been identity-checked and have permission to work in the UK as part of their recruitment process in writing
  • That a suitable and clear DBS check has been received within the last 3 years for the role their employee is to undertake and a copy to be provided to Construction Youth Trust
  • That the provider has Employer Liability insurance in place (Construction Youth Trust level £10M)
  • That the provider has Public Liability Insurance in place of at least the minimum amount requested by Construction Youth Trust (Construction Youth Trust level £10M)
  • Third party providers will be required to adhere to any risk assessment provided by Construction Youth Trust where the provider is undertaking activities that have been designed by Construction Youth Trust.  Where the provider is undertaking an activity they have designed, the provider will be asked to provide a risk assessment to Construction Youth Trust.  For activities with schools, the risk assessment will be provided to the school for their consideration.  No activity can commence without both Construction Youth Trust and the school confirming that the risk assessment meets their requirements.

11. Safeguarding Training

11.1     It is important that all staff have training to enable them to recognise the possible signs of abuse and neglect and to know what to do if they have a concern.

11.2     New staff and trustees are expected to undertake on-line safeguarding awareness training as part of their induction to the organisation. This training is recorded in Construction Youth Trust’s central HR folder. Refresher training takes place annually for staff and every three years for trustees.

11.3     In their first week of employment, new staff are given a copy of the Construction Youth Trust Safeguarding Policy, together with other related policies.

11.4     All those leading on Construction Youth Trust’s recruitment carry out Safer Recruitment training. There will always be at least one trained person involved in any recruitment and selection process.

11.5     The DSL and Deputy DSL undergo appropriate Designated Safeguarding Lead training.

11.6     All staff undergo additional PREVENT training which is refreshed every three years.

11.7     All staff undergo additional training about keeping children safe online which is refreshed every three years.

12. Recording and Reporting

12.1     If a member of staff becomes aware of any safeguarding concerns, how that concern is handled is important for the protection of the child, young person or vulnerable adult as well as for the staff member involved. The following procedure should be followed:

Wherever a member of staff suspects abuse, witnesses an incident that appears to be abuse, or has any safeguarding concerns, that member of staff will report it to the safeguarding team

The member of staff should record in writing the details of the incident/concern  (including dates, times, venues and wherever possible using the actual words of the student) and input this into the incident report form found on the CRM, which will automatically send an alert email to the DSL and Deputy DSL. The reporting of the incident should not be left for more than 24 hours

If the incident/concern is reported by a volunteer or other third party, the Construction Youth Trust member of staff will ask the volunteer to record their concern in writing as above and they will then input into CRM system on their behalf

If the young person(s) in question is under the care of a school, college or other agency at the time, the member of staff will share their concern with their lead contact present. However, the incident/concern must still be recorded on the Construction Youth Trust CRM system, even if it has been resolved

If the member of staff believes the issue requires the immediate attention of the safeguarding team, they will make direct contact with the DSL (or Deputy DSL/CEO if DSL is not available) to ensure they are aware of incident. However, the incident/concern must still be recorded on the Construction Youth Trust CRM system, even if it has been resolved

The DSL/Deputy DSL will decide on the action to take within 24 hours, including consulting with school or other partner agency such as a youth offending team

The Chief Executive should be informed of serious incidents at the earliest opportunity by the DSL or Deputy DSL

At the next safeguarding working group meeting, a quarterly summary of all reports will be presented and there will be a discussion regarding any patterns of safeguarding issues that have been observed

Reports will be prepared for the Quarterly trustee meeting detailing patterns observed

All records relating to child and vulnerable adult welfare concerns will only be kept electronically, with access to it limited to the Safeguarding Lead, Deputy and Chief Executive. A record will be kept and the CRM will be marked that there is confidential information available to staff who are to engage with the student with access to it sought via the Safeguarding Lead, Deputy or Chief Executive

12.2     Where a Criminal Offence is suspected

Wherever a criminal offence is alleged, or is suspected to have taken place, the police must be contacted for further advice. The DSL will consult with the school/college, partner agency, the Local Authority Designated Officer or Team of Designated Officers as appropriate to clarify who will contact the police. If it is agreed that a third party should contact the police, then the DSL will follow this up to ensure it has happened.

12.3     Immediate Risk or Danger

If a learner is at immediate risk or in situations where there could be a requirement to collect forensic evidence, then the police and, if appropriate, other emergency services must be contacted immediately. In such cases the emergency services should be called before informing the DSL or a member of the Safeguarding Team.

12.4 Concerns about a Construction Youth Trust Colleague

Construction Youth Trust’s whistleblowing policy enables staff to raise concerns or allegations in confidence and for a sensitive investigation to take place.

If a member of staff has concerns about a colleague they should contact the DSL or Deputy DSL. They will decide whether the Local Authority Designated Officer or Team of Designated Officers need to be contacted.  Any concerns about the behaviour of the Chief Executive will be reported immediately to the Chair of the Board of Trustees by the DSL. Any concerns about the DSL or Deputy DSL should be reported to the Chief Executive.

The Chief Executive will inform the Disclosure and Barring Service if a member of staff, volunteer or trustee is removed or resigns from post due to safeguarding issues.

The Chief Executive in liaison with trustees will decide whether to refer a safeguarding issue to the Charity Commission.

Reference should also be made to Construction Youth Trust’s Whistleblowing Policy if appropriate.

12.5 Requests for Assistance by Other Agencies

Construction Youth Trust will assist local authorities and the police service when they are making enquiries about the safety of children and vulnerable adults.

When telephone requests for information are received, staff will always maintain security by checking the telephone number listing and calling the person back on a telephone number that can be independently verified.

Requests for information about a safeguarding issue must be immediately referred to the DSL.

Requests for attendance at meetings about a young person or vulnerable adult must be notified to the DSL, who will consider the request before confirming the preparation of a report and attendance at the meeting.

12.6 Students Subject to a Child Protection Plan

Construction Youth Trust will ask the relevant agency, school or local authority whether a child in our care is subject to a Child Protection Plan for any particular issues that it should be aware of and how they should be addressed. Construction Youth Trust will take forward an appropriate risk assessment for the individual dependent upon issues that are divulged.

The name of the relevant contact e.g. social worker and/or care manager must be clearly recorded on the child's CRM record

When a child is on a Child Protection Plan, Construction Youth Trust will discuss with the contact what information they want us to share.

12.7 How to respond if a child confides abuse to you

If a child or young person tells you that they are being abused, it is important that you know how to respond. Here are the universal principles regardless of the age of the child.

It is important you:

  • Stay calm and be patient.
  • Find a quiet place where your conversation will not be interrupted. Keep in mind Construction Youth Trust policy about not being alone with a child or young person but always within sight or earshot of another responsible adult
  • Be welcoming, even if the time isn’t convenient for you. It may have taken a great deal of courage for them to approach you and they may not do so again
  • Try to make the child or young person feel safe and secure. Reassure them that they have done nothing wrong in telling you
  • Listen carefully and take it seriously
  • Ask questions for clarification only
  • Explain what you will do with the information and what will happen next
  • Write down what you have been told as soon as possible. It should be dated, timed and signed. It should then be reported to the DSL immediately
  • If the young person(s) in question is under the care of a school, college or other agency at the time, the member of staff will share their concern with their lead contact present

It is important you do not:

  • Promise confidentiality
  • Ask leading questions
  • Look panicked, shocked or angry
  • Make the child or young person repeat their story
  • Interrupt
  • Give an opinion
  • Inform parents until you have had a discussion with your safeguarding lead

If emergency help is required, do not delay getting it. If a child asks for confidentiality and they are told this cannot be guaranteed, and as a result they refuse to say anything further, make an immediate report to the organisation’s DSL.

13. Confidentiality and Sharing Information

13.1     All staff will understand that safeguarding issues warrant a high level of confidentiality to ensure that confidential information is not released into the public domain.

13.2     Staff should only discuss concerns with the DSL, or in their absence the Deputy DSL. It might also be appropriate to report directly to the Chief Executive. The DSL will then decide who else needs to have the information and they will disseminate on a need to know basis.

13.3     All safeguarding information relating to concerns about a learner will be stored electronically and in line with the principles of the Data Protection Act 1998. There will be a flag on a student’s record that a safeguarding issue exists, but access will be restricted to the DSL, Deputy DSL or Chief Executive. If necessary, confidential information will be made available to staff who are to engage with the learner but on a needs-to-know basis only.

13.4     If any member of staff receives a request from an agency or individual to see a learner’s safeguarding protection record or information relating to a safeguarding incident, they must refer the request to the DSL. The DSL will ensure they can identify who is requesting the information before sharing it and then record what has been shared, when, why and with whom.

For more information, please refer to Construction Youth Trust’s Data Protection policy.

14. E-Safety Policy

14.1     For further information, please refer to the following Construction Youth Trust policies E-Safety policy

15. Risk Assessments

15.1     Construction Youth Trust has developed risk assessments designed to safeguard students the areas covered are:

  • 1:1 Sessions with students including online work
  • Group online sessions
  • Visiting third party venue
  • Travel
  • School off site activities
  • Community referred programmes
  • School activities
  • Using third party providers
  • Visits to community groups
  • Practical sessions                                                                                    

16. Review and Monitoring the Safeguarding Policy

16.1     It will be the responsibility of the Safeguarding Team to review and monitor Construction Youth Trust’s safeguarding policy and procedures.

16.2     The Board of Trustees are responsible for considering and agreeing changes to the policy and procedures as recommended by the Chief Executive and Safeguarding Team.

16.3     The Joint Heads of Programmes, Senior Programme Managers and Programme Managers, supported by the DSL, are responsible for ensuring the policy and procedures are implemented consistently across the organisation.

17. Useful Safeguarding Contacts

17.1     The table below contains useful contacts which can be used when seeking guidance on safeguarding issues. This list is not exhaustive and as Construction Youth Trust can operate training and education programmes across a number of areas it will be necessary to know where to locate the contact details of the appropriate Local Authority Designated Officer (usually searching on the internet under the county or borough name then LADO.

NSPCC Child Protection Helpline

www.nspcc.org.uk

help@nspcc.org.uk

0808 800 5000

Safe CIC

www.safecic.co.uk

01379 871091

Get Safe Online

https://www.getsafeonline.org/personal/article-category/safeguarding-chi...

Appendices:

Appendix 1: Definitions and Concepts of Child Protection and Protection of Vulnerable Adults
Appendix 2: Types of Abuse Specific to Vulnerable Adults
Appendix 3: Safeguarding Protocols
Appendix 4: Safer Recruitment Procedures

Appendix 1

Definitions and Concepts of Child Protection and Protection of Vulnerable Adults

There is a common agreement that clear definitions would be an enormous aid in child protection work. However, straightforward definitions are not easy to provide. To ensure consistency the concepts and categories outlined here are used in ‘Working Together to Safeguard Children: a guide to interagency working to safeguard and promote the welfare of children’ (2010), the national framework which guides agencies and professionals to work together to safeguard and promote the welfare of children and young people.

1.         Children:

As per the Children Act 1989 and Children Act 2004, a child is anyone who has not reached his or her 18th Birthday.

Throughout this policy and procedure, reference is made to “children and young people”. This term is used to mean “those under the age of 18”.  However, the governing body recognises that some vulnerable adults are also open to abuse and this policy also covers those adults. A ‘vulnerable adult’ is any person aged 18 or over who ‘is or may be in need of community care services by reason of mental or disability, age or illness’ and ‘who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.’  (Department of Health, 2000).  People with learning difficulties that make it difficult for them to protect themselves from harm will come within this definition.  This policy and procedure has been developed to be pro-active in responding to Child and Vulnerable Adults Safeguarding Legislation.

2.         Vulnerable Adult:

The Safeguarding Vulnerable Group Act 2006 defines a vulnerable adult as a person who is aged 18 years or older and:

  • is living in residential accommodation, such as a care home or a residential special school;
  • is living in sheltered housing;
  • is receiving domiciliary care in his or her own home;
  • is receiving any form of health care;
  • is detained in a prison, remand centre, young offender institution, secure training centre or attendance centre or under the powers of the Immigration and Asylum Act 1999;
  • is in contact with probation services;
  • is receiving a welfare service of a description to be prescribed in regulations;
  • is receiving a service or participating in an activity which is specifically targeted at people with age-related needs, disabilities or prescribed physical or mental health conditions or expectant or nursing mothers living in residential care (age-related needs includes needs associated with frailty, illness, disability or mental capacity);
  • is receiving direct payments from a local authority/HSS body in lieu of social care services; or requires assistance in the conduct of his or her own affairs.

3. Safeguarding and promoting welfare:

Safeguarding and promoting welfare is defined as:

  • Protecting children from maltreatment
  • Preventing impairment of children’s health or development
  • Ensuring that children are growing up in circumstances consistent with the provision of safe and effective care.
  • undertaking that role so as to enable those children to have optimum life chances and to enter adulthood successfully

4.  Child Protection:

This is a part of safeguarding and promoting welfare. It refers to activity that is undertaken to protect specific children who are suffering or are at risk of significant harm.

5.  The concept of significant harm

This is an important concept which was introduced by the Children Act 1989.

Significant harm is the threshold, which justifies compulsory intervention in family life in the best interests of the child. The local authority is under a duty to make enquiries, or cause enquiries to be made, where it has reasonable cause to suspect that the child is suffering, or likely to suffer significant harm (section 47 of the Children’s Act 1989).

There are no absolute criteria on which to rely when judging what constitutes significant harm. Sometimes a single traumatic event may cause significant harm e.g. violent assault, suffocation, poisoning. More often however, it is the cumulative effect of incidents and/or behaviours over time which significantly impairs the child’s physical and psychological development.

Those wishing/needing to explore further the concept of significant should discuss this further training with their line manager.

6.  What is child abuse?

Abuse and neglect are forms of maltreatment of a child. Child abuse is a multi-faceted, complex phenomenon. Somebody may abuse or neglect a child by inflicting harm or by failing to act to prevent harm. The categories of abuse most commonly used in child protection practice and procedures are: Physical abuse; sexual abuse; emotional abuse and neglect. It is recognised that these categories constitute a very narrow definition of abuse, excluding such phenomena as internet abuse. Here we will provide definitions for neglect; physical, sexual, emotional abuse but also abuse by discrimination.

Types of abuse (children and vulnerable adults):

Neglect

The persistent failure to meet a child’s basic needs both physical and or emotional/psychological. It may involve failure to provide clothes, shelter and food or failure to protect the child from physical harm or danger. It may also include neglect of, or unresponsiveness to, the child’s basic emotional needs.

Physical

Causing physical harm to the child or young person such as: Hitting, shaking, pushing, burning, poisoning, and drowning. Harm can also be caused when a parent or carer fabricates symptoms of ill health or causes actual ill health in a child or young person in their care.

Sexual

Involving, forcing or enticing a child or young person to engage in sexual activities, including prostitution, whether or not the child is aware of what is happening. These activities may involve physical contact including penetrative or none-penetrative acts. They may also include non-contact activities, such as involving children in creating or looking at pornographic material.

Emotional

Ill treatment of a child to cause severe and persistent adverse effects in their emotional development. It may involve telling a child they are worthless, unloved, unvalued. It may involve making unacceptable demands on the child in relation to their age and capabilities, or causing children frequently to feel frightened or in danger.

Any or all of these types of abuse may be perpetrated as the result of deliberate intent, negligence and ignorance. The abuse may be perpetrated by a wide range of people, including family members and relatives, people in positions of power and authority, volunteers, neighbours, friends and associates, as well as strangers.

7.  Abuse of trust

There is particular concern when someone perpetrates abuse in power or authority or who uses his or her position to the detriment of the health, safety, welfare and general wellbeing of a vulnerable person. Employees should always be alert to situations where they may be witnessing ‘Abuse of trust’. This must also be brought to the attention of the safeguarding advisor and consultation should take place with the LADO.

When any of the above forms of abuse occur, emotional abuse will have occurred as well.

8.         Recognising Abuse

Employees are not expected to be Child Protection experts. However, there are a number of circumstances under which staff might have concerns that a child, young person has been or is being abused:

  • They may tell about the abuse they have experienced.
  • A third party - a parent, relative, carer, another young person, other professionals, neighbour - may share concerns.
  • Staff may also become concerned through observing:
  • A bruising or injury, which is unusual for example on a part of the body which is not normally prone to such injuries, like the cheeks. *
  • Injuries which require but have not received medical attention. *
  • Cigarette burns or bite marks.
  • Unexplained changes in behaviour either over time or suddenly for example becoming aggressive, quiet or withdrawn.
  • Running away from home.
  • Non-attendance at school, projects or activities.
  • Reluctance to get changed or for example wearing long sleeves in hot weather *
  • The young person appears not to trust certain adults for example parent, carer, staff member with whom you would usually expect them to have or once had a close relationship.
  • The young person being discouraged or unable to make friends or from socialising with others.
  • The young person becomes unusually dirty or unkempt.
  • Changes to eating patterns.
  • The young person developing a disturbed sleeping pattern.
  • The young person self-harms or attempts to self-harm.
  • Age inappropriate sexual knowledge.
  • Sexually inappropriate behaviour.

This list is not exhaustive. *Note that these injuries may be signs of self-harm also.

Many children and young people will exhibit some of these indicators at some time and the presence of one or more should not be taken as proof that abuse is occurring. There may be other reasons for changes in behaviour such as a death in the family or other crisis. The staff’s knowledge of a young person over a period of time may help them to understand whether there is a cause for concern.

9.         Barriers to reporting abuse

Experience in the child protection field over the years has shown that there are many barriers that individuals often have to overcome before raising a concern.

Some people have concerns about sharing confidential information. It would normally be good practice not to refer a child or young person to another agency without their knowledge and consent. However, this principle of confidentiality can be overridden when there are child protection concerns.

10.       Race, Ethnicity and culture

Abuse can take place in any culture and all children have a right to grow up safe from harm. Staff need to be aware of and sensitive to differing family lifestyles and childrearing practices. Staff need to guard against myths and stereotypes, both positive and negative. At the same time fear of being accused of racism should not prevent necessary action being taken.

11.       Gender

While a majority of child sexual abuse is carried out by men, it needs to be recognised females do commit sexual offences against children.

12.       Disabled Children

Disabled children and young people are particularly vulnerable to abuse in any form. Safeguards for disabled are essentially the same as for non-disabled children. Staff must maintain high standards of practice remain vigilant to the possibility of a child being abused and minimise situations of risk. All staff working with disabled children must ensure that they (the children) know how to raise concerns, and have access to interpreters’/specialist workers and other aids to communication. Where there are concerns about the welfare of a disabled child, they must be acted upon in accordance with the procedures. The same thresholds for action apply. Where concerns are raised about a child who has communication difficulties, appropriate support, interpreting services and communication aids must be secured.

Appendix 2

Types of Abuse Specific to Vulnerable Adults

These categories of abuse are in addition to those identified for safeguarding children and young people.

The following examples of abuse are not exhaustive:

Physical Abuse 

  • Hitting, slapping, pushing, kicking, inappropriate/careless handling and other forms of assault that may not leave visible signs of injury, but may cause pain or discomfort
  • Beating (with or without an implement), punching, biting, deliberate burns, scalding, unnecessary restraint and other forms of assault that leave injuries
  • Stabbing, strangulation, poisoning and wounding (breaking the skin) and other forms of assault that cause serious injuries or death
  • Medical mistreatment such as withholding or inappropriately altering or administering medication or other treatments, and the inappropriate use of restraint or other sanction.

Sexual Abuse or Exploitation

Any of the following actions to which the individual has not consented, or could not consent to or was pressurised into consenting:

  • Incest, rape
  • Offensive or suggestive sexual language or action
  • Touching, fondling, caressing, kissing, masturbation
  • Oral sex on alleged victim, oral sex by alleged victim on perpetrator
  • Sexual intercourse
  • Involvement in prostitution or pornography

Psychological/Emotional Abuse

  • Use of threats or fears to over-ride a person’s wishes
  • Lack of privacy or choice
  • Denial of dignity
  • Deprivation of social contact or deliberate isolation
  • Being made to feel worthless
  • Threat(s) to withdraw care or support or contact with friends
  • Humiliation, blaming
  • Use of coercion
  • Treating an adult as if they were a child
  • Verbal abuse

Financial Abuse or Exploitation

  • Stealing, theft of money or property
  • Deceiving or manipulating a person out of money or property
  • Withholding or misusing money or property
  • Stripping the person of his or her assets
  • Exploitation of dependence for personal gain
  • Misuse of benefits by others

Neglect and Acts of Omission

  • Lack of care
  • Withholding food, drink or medication
  • Deprivation of necessary personal care
  • Failure to protect from harm
  • Removal of aids to daily living
  • Failure to give access to health and social care or educational services
  • Failure to give information about sexual and reproductive health

Discriminatory Abuse

  • Racist, sexist or homophobic abuse
  • Abuse relating to age, illness or disability
  • Acts or comments, including incitement of others to commit abuse

Appendix 3

Safeguarding protocols (For young people under 18 or vulnerable adults under 25)

Supervision protocols - Group work:

Default adult to young person ratio to be 1: 10 for 13 years and above; 1:8 for 12 years and below as per NSPCC guidelines. Exceptions:

Groups evaluated as low risk (e.g. sixth formers with no particular risks identified by school), then ratio can be increased to 1: 15)
Ratio may be decreased if there are higher risk young people participating in the activities (e.g. young people with special educational needs; young people affected by violent crime)

Every group of young people will be supervised by at least one DBS verified member of the Construction Youth Trust team or trusted partner organisation (e.g. YOT, school, third party provider)

Groups of young people will not be supervised by a single adult working alone at any time unless the group is within sight/earshot of other adult(s) e.g. a trainer could work with a small group of young people in a separate area if there is an open door/window to other staff members

Unsupervised times:

The default position is that young people aged 16 and over have their lunch unsupervised and are allowed to leave the premises where we are working during the lunch break. Young people aged 16 and over will generally be free to walk unsupervised around the Construction Youth Trust building and other premises we are using, including to use the toilet facilities which will often be shared with staff and/or clients from other groups.

The exception would be if a group is evaluated as high risk, in which case extra precautions could be discussed with referral partners and put in place as appropriate e.g. supervised lunch.

Young people aged 15 and under will be supervised at all times. The only exception is Year 11 summer programmes where one or two young people may not have yet reached their 16th birthday. Our default position is that these will be run according to the 16+ protocols for all attendees but only if parental consent given.

There are times when young people come into Construction Youth Trust premises outside of organised activities to practise CSCS tests, for instance. Young people working within the building will be at all times within earshot/sight of responsible adult(s).

Supervision arrangements will be covered in Parental Consent forms and will be made clear to referring schools and other referral partners.

One-to-one work:

One-to-ones will be carried out only in Construction Youth Trust offices or on the premises of trusted partner organisation whose staff are aware in advance that Construction Youth Trust will be carrying out one-to-ones. One-to-ones will not be carried out in public places such as public cafes, restaurants etc.

One-to-one sessions to be held within sight/earshot of other responsible adults who are aware that the one-to-one is happening and the context of the meeting e.g. school interview room if open door/window to other adults, Construction Youth Trust space adjoining other occupied area with open door/window, in the corner of an otherwise open space such as a job shop.

Communicating with young people:

Staff should use formal means of communication, such as face-to-face meetings or emails, when contacting young people and parents/guardians of young people.

In instances where a staff member needs to contact a young person or parent/guardian by phone, staff should use their work mobile or work phone and not their personal mobile or phone.

SMS messages can be used to provide factual information only e.g. reminding a child or young person of the timings for an event/course and/or what to bring and not to engage in conversation.  

Online instant messages will only be used during online sessions where Construction Youth Trust are directly interacting with students participating in sessions from their own devices, and will only be used to discuss the content of the course, not to engage in conversation

If a young person misinterprets communication over mobile phones or other digital technology and tries to engage a member of staff in conversation, the member of staff will take the following steps:

  • End the current conversation or stop replying
  • Address inappropriate communication with the young person as soon as possible
  • If concerned about the child or young person, provide details to Construction Youth Trust’s Safeguarding Lead and if necessary appropriate agencies
  • Construction Youth Trust staff will log all phone calls via CRM, time stamping their communication with a young person. Where reasonably practical, a separate timestamp should be recorded when the call begins and when the call has ended. Content of the phonecall should be recorded in the call details on CRM. In instances where the call cannot be logged at the time it occurs (e.g. call received when not at desk) details should be entered exactly on the CRM as they appear in the call log of the phone.

Staff should avoid communicating with children or young people outside of normal office hours, including on the weekend.

Staff should avoid communicating with young people on school-based programmes outside of term-time except in instances where 1) young people transition on to their next best step e.g. Year 11s in the summer holiday after their GCSE exams; Year 13s after their A-levels 2) for evaluation purposes 3) young people are taking part in a work experience placement outside of term-time and 4) it has been pre-agreed with the school and they have provided the contact details of their safeguarding lead

Travel:

Only licensed travel companies to be used. 

Ratios above apply with at least 2 adults with a travelling group at any time. Taxi/coach driver can act as second adult if necessary, as long as in sight of Construction Youth Trust staff at all times.

Young people to remain in sight of Construction Youth Trust staff at all times whilst travelling.

If young people are expected to make their own way to and from a venue/meeting point, this will be made clear in Parental consent forms and to schools/referral partners.

All school programmes should take place within the school hours. If a session or programme takes place outside of schools hours then this should be discussed with the Safeguarding Lead.

First-aiders

All Construction Youth Trust delivery staff will be trained in basic emergency first aid at work.

Parental consent:

Parental consent will be sought for all activities involving young people under the age of 18 who are under the care of Construction Youth Trust. The parental consent form will detail:

  • All activities to be undertaken
  • Location of activities
  • Travel arrangement
  • Supervision arrangements including any unsupervised times and activities
  • Description of who the young people are likely to interact with e.g. other students from their school, students from other schools, CYT staff, industry volunteers
  • If and how CYT staff will communicate directly with young person
  • Any likely interaction with members of public
  • Food & refreshment arrangements if relevant
  • Photo consent

Risk assessing individual learners and putting in place appropriate measures:

For young people who will be under the direct care of Construction Youth Trust, we will evaluate the risk of harm to themselves or to others according to the protocols below. This will include working with referral partners including schools to identify in advance where possible risks in any of the following areas and putting in place measure to control risks appropriately:

  • Any relevant child protection or safeguarding issues relating to young person
  • Significant health/medical issues
  • Substance misuse issues
  • Violent or aggressive behaviour
  • Self-harming behaviour
  • Criminal behaviour including gang involvement, sexual offences

Construction Youth Trust staff will review individual risk assessments regularly and will inform their line manager immediately if they have reason to believe the risk has changed so that risk assessment can be updated and measures continue to be appropriate.

Our assessment of young person’s level of risk will be based a comprehensive review of all information available – from school/referral partner, from young person themselves and from the parents/guardian, including a review of all registration forms etc. Any inconsistencies will be further investigated.

Risk assessing learners from schools:

For group programmes, risk assessment will be carried out at group level initially by asking the school to inform us if there are any significant risk or issues that we should be aware of in relation to the young people in the particular group (referencing the list above) prior to undertaking any activity. This does not include activities where young people remain under the supervision of the school e.g. teacher present. If the school confirms there are no issues, we will deem each young person to be low risk.

For individual coaching programmes, schools will be asked to complete a full referral form for each young person including an assessment of the risk associated with that young person.

If the school identifies any potential issues, we will evaluate with the school whether the risk is low/medium/high risk. For medium/high risks, we will complete an individual risk assessment setting out the measures we will take to control the risk, in agreement with the school.

Risk assessing learners referred to us by our partners

All referral partners will be asked to complete our referral form to identify if there are significant risk or issues that we should be aware of in relation to the young person they are referring (referencing the list above). Construction Youth Trust staff will contact referral partner for a phone call or meeting if information given is unclear or incomplete. 

Referees will also be asked to help us assess the level of risk facing the young person, in terms of risk of harm to the young person themselves or risk of harm to others, so that appropriate support and precautions can be put in place. Referees will be asked whether they consider the risk associated with the individual young person is low/medium/high. For medium/high risk, we will contact the referral partner to discuss the potential risk and to agree an individual risk assessment setting out the measure we will need to take to control the risk. If the referral partner has identified one or more of the risk factors above but has assessed the young person as low risk, we will still contact the referral partner to discuss.

We will also ask the referral partner to inform us in what capacity and for how long they have known the young person. If we deem this insufficient to make an informed risk assessment, we will ask the partner to provide an alternative referee.  If still insufficient and of any doubts, we will follow the self-referral protocol below.

Risk-assessing learners who self-refer (or whose referral information is insufficient)

We will ask the young person if there is a professional who knows them and would be willing to refer them to our programme e.g. social worker, case worker, teacher etc.  If yes, follow referral partner protocol above.

If not, the young person will be asked to complete the self-referral form and will then be invited for an informal interview. If the programme involves face-to-face engagement, this will be carried either in Bermondsey centre or in a partner’s premises with at least two responsible adults in attendance.  Staff will be alert to the potential risk of an unknown individual and will put in place reasonable precautions. If the programme is online only, the interview can be carried out remotely online or by phone.

If there are worrying signs in evidence at any stage e.g. erratic behaviour, the individual will not be included on the programme unless a referee can vouch for the young person.

A risk assessment will be drawn up for the young person based on their self-referral form, erring on the side of caution until Construction Youth Trust has had the opportunity to get to know the young person better.

Risk assessing groups of individual learners and putting in place appropriate measures:

Construction Youth Trust staff will assess the risk of every group of young people, based on the risk assessment of the individuals involved, and will put in place appropriate additional measures for group activities where group deemed medium/high risk. This might include

  • Reducing the ratio of adults to young people
  • Arranging to have an induction prior to programme start
  • Supervising lunches
  • Supervising or managing access to toilet facilities
  • Reducing exposure to public
  • Minimising travel outside of immediate area etc.

The risk level will be reviewed on a regular basis to ensure control measures continue to be appropriate.

Construction Youth Trust - Safeguarding Code of Conduct:

All staff have a duty of care for the physical and mental well-being of all young people taking part in our Activities/Programmes. For the purpose of child protection, a young person is recognised as a child up to the age of 18 years or a vulnerable adult. 

All Construction Youth Trust staff must sign up to this code of conduct. It covers all interaction with young people as well as delivery of Construction Youth Trust Activities/Programmes. This includes sessions delivered live, virtually on streams/webinars, or pre-recorded content for beneficiaries to access on demand, as well as interactions on the telephone, via email or in-person

Safeguarding Responsibilities: ALL STAFF MUST:

  • Ensure the general safety and wellbeing of students and all those who come in to contact with them
  • Ensure they are familiar with and adhere to all relevant safeguarding policies and procedures including those involved in recognising and reporting safeguarding incidents
  • Ensure full and appropriate risk assessments are in place before undertaking any activity involving young people and/or vulnerable adults and that preventive and protective measures identified in risk assessment are followed for all activities
  • Report all concerns, without judgement about their significance, to the DSL or Deputy DSL, via the reporting procedure.
  • Ensure that volunteers, freelancers and contractors are aware of Construction Youth Trust’s safeguarding policy and know how to recognise any concerns and report them
  • Adhere to appropriate confidentiality
  • Undertake appropriate training and refresher training annually
  • Ensure no child is left unsupervised with a person who has not been DBS checked

2. Safeguarding Protocols

  • All activities involving young people will be supervised by at least one DBS verified member of the Construction Youth Trust Team or trusted partner organisation (also DBS verified)
  • Groups of young people will not be supervised by a single adult working alone at any time unless the group is within sight/earshot of other adult(s) e.g. a trainer could work with a small group of young people in a separate area if there is an open door/window to other staff members
  • One-to-ones will be carried out only in Construction Youth Trust offices or on the premises of trusted partner organisation whose staff are aware in advance that Construction Youth Trust will be carrying out one-to-ones. One-to-ones will not be carried out in public places.
  • One-to-one sessions to be held within sight/earshot of other responsible adults who are aware that the one-to-one is happening and the context of the meeting
  • Staff should use formal means of communication, such as face-to-face meetings or emails, when contacting young people and parents/guardians of young people, adhering to e-safety policy
  • Staff should avoid communicating with children or young people outside of normal office hours, including on the weekend.
  • Staff should avoid communicating with young people on school-based programmes outside of term-time except in instances where 1) young people transition on to their next best step e.g. Year 11s in the summer holiday after their GCSE exams; Year 13s after their A-levels 2) for evaluation purposes 3) young people are taking part in a work experience placement outside of term-time and 4) it has been pre-agreed with the school and they have provided the contact details of their safeguarding lead
  • For a full list of current protocols please review Safeguarding and E-Safety policy in full.

Breaches of the Trust’s safeguarding policy, protocols and Code of Conduct will be reported to the DSL and the CEO. Serious and persistent breaches will be dealt with via Trust's disciplinary and HR processes.

APPENDIX 4  

Safer Recruitment Procedures

Safer Recruitment is an important aspects of safeguarding children and young people. We follow the following procedures in the four key stages to ensure Safer Recruitment for all positions that may potentially involve direct contact with young people:

Deter

We ensure that our commitment to safeguarding children and vulnerable people and promoting their welfare is widely promoted. Our safeguarding policy is available on our website, as well as on request.

All Job Adverts highlight that Construction Youth Trust will only consider candidates who share our commitment to safeguarding and promoting the welfare of children and vulnerable adults.

All applicants are sent/have access to an Application Pack which includes:

  • A Job Description that includes the post holder’s individual responsibility to safeguard and promote the wellbeing of children and young people or adults at risk in their care
  • A Person Specification that highlights we are seeking candidates who support the Charity’s mission and share our commitment to safeguarding and promoting the welfare of children and vulnerable adults
  • Confirmation that a DBS check will be carried where relevant
  • Confirmation of Probation Period (>6 month contracts only)
  • A copy of our Safeguarding Policy

Applicants are required to complete our application form which includes the following:

  • A section that allows us to fully identify the individual concerned
  • A full employment history
  • An education/training history including qualifications obtained with dates and institutions
  • A section that asks applicants to set out their suitability for the role as per the job description and person specification
  • A separate self-declaration of convictions and cautions, and a signed statement that they are not barred from working with any vulnerable groups
  • The names and contact details of at least two referees (and a statement to the effect that referees will be asked about whether the applicant has been the subject of any safeguarding concerns), one must be their current or most recent employer

If applicants apply through with CV only, they will asked to complete our application form in good time so it can be properly reviewed before interview.

Reject

All applications are considered carefully by the selection panel before being long-listed for interview. Applications that have been long-listed for interview are scrutinised by at least two people, referring to the job description and person specification and identifying any concerning inconsistencies or gaps.

All interviews are carried out by at least two people. In addition to the standard questions that all candidates are asked, the selection panel also ask questions related to the candidate’s individual application, probing any inconsistencies or gaps. Any areas of concern arising from the application form or from what the candidates says during the interview are explored in further detail. Following the interview, the selection panel has a full discussion on the candidates.

A second interview may also be carried before final selection is made.

The applicant’s self-declaration of convictions and cautions is not considered by the selection panel as part of the initial interview process. If there are previous convictions or cautions, an open and measured discussion is had in a separate later meeting or as part of a second interview. However, any applicant who would pose a clear risk to young people and other vulnerable groups and/or are barred from working with any vulnerable groups is screened out at this point. The process for Adverse Information Risk Assessment is detailed below.

No applicant will be selected unless everyone involved is satisfied that they have no areas for concern in terms of safeguarding.

Prevent

Once the selection has been made, candidates are informed that any job offer is conditional on satisfactory references and DBS check.

Two references are sought, including the person’s current or most recent employer. Referees are specifically asked about the candidate’s suitability to work with children and vulnerable adults and whether there have been any safeguarding concerns in relation to the person.

If there are any questions or concerns in the reference, the referee is followed up by a phone call.

The identity of the candidate is verified on a face-to-face basis including seeing photographic evidence to prove they are who they say they are.

The appropriate DBS check will be requested, dependent on the role and duties of the person involved.  Additional checks are made on individuals who have lived or worked outside of the UK.

Documentation that proves the candidate is eligible to work in the UK is also sought.

Record of pre-employment checks are retained. If there are any unresolved concerns at this stage, including if it becomes clear that the candidate failed to reveal information or were untruthful in their application, the candidate will not be offered the role. The process for Adverse Information Risk Assessment is detailed below.

Observe & supervise

All new starters have a timetabled induction, of which safeguarding in a central feature. They undergo externally provided safeguarding training as well as internal training on our safeguarding policies including the steps they need to take should a safeguarding concern arise. The individual is left in no doubt that safeguarding is an integral part of everyone’s role.

All delivery staff have an identified line-manager who ensures they are closely observed and supervised, particularly during their probation period.

Adverse Information Risk Assessment process

This section details the process for dealing with situations where the Trust discovers information that could potentially affect an individual’s suitability for employment at a charity with the safeguarding of children at its core. This could be an applicant for a job at the Trust or an existing employee. For example:

  • Information is declared by a candidate within the criminal record self-declaration
  • An offence is highlighted within a DBS check
  • A reference raises a concern about an individual’s suitability to work with children
  • A current employee informs the Trust that that an allegation has been made against them, or they have been arrested etc
  • It is disclosed to the Trust that a current employee has been convicted of an offence or has received a warning or reprimand outside of work.

If the post is covered under the Rehabilitation of Offenders Act 1974, careful consideration must be given as to whether a criminal record should prevent an individual from continuing with their appointment/job role.

Some disclosures, as detailed below, are of such a nature that it is deemed to constitute an automatic bar from employment.  For all other offences, examples of which are listed below, an adverse risk assessment will be undertaken. Please note the following is not an exhaustive list.

  • Automatic Bar from Employment
  • Adverse Information Risk Assessment
  • Unspent or spent sexual offences
  • Spent offences relating to the supply of drugs
  • Unspent offences relating to the supply of drugs
  • Unspent or spent offences relating to the possession of drugs
  • Disqualification Order not to work with children and/or vulnerable adults
  • Unspent or spent offences relating to theft or dishonesty
  • Previous dismissal in relation to abuse of or failure to take proper care of clients
  • Previous disciplinary action in relation to abuse of or failure to take proper care of clients
  • Entry on the Registers created by the Protection of Children Act 1999 or the Care Standards Act 2000
  • Previous disciplinary action in relation to dishonesty
  • Entry on the Sex Offenders Register
  • Unspent or spent offences relating to violent behaviour e.g. assault
  • Unspent or spent driving offences

If an Adverse Information Risk Assessment is required, a senior manager will arrange for a discussion with the applicant/current colleague to assess the details around the nature of the offence, alleged offence or concern raised. They will keep a thorough record of this discussion using the Adverse Information Risk Assessment template below.

This discussion will include the following:

  • The nature of the offence/s/alleged offence/s/issue raised
  • The circumstances surrounding the offence/s/alleged offence/s/issue and any explanation(s) offered
  • Whether the conviction/issue is relevant to the position applied for/current role
  • The seriousness of any offence/issue disclosed
  • The age of the applicant at the time of the offence(s)/issue
  • The length of time since the offence(s)/issue occurred
  • Whether the individual has a pattern of offending behaviour, where relevant
  • Whether the individual's circumstances have changed since the offending behaviour/issue arose
  • If a current employee, any relevant record at work

The Senior Manager will then consider the information ascertained during this discussion, and put forward a recommendation to the Trust’s Safeguarding Trustee lead as to whether the candidate/employee should continue to the next stage of the recruitment process or continue in their role, and any recommended control measures if so (e.g. supervision, regular check-in/monitoring meetings, training or support such as counselling if needed).

The Trust’s Safeguarding Trustee lead will make the final decision which will be recorded in the Adverse Information Risk Assessment template.

In the event of an issue arising for a colleague currently employed, the Trust would consider undertaking a fresh DBS check in order to be as fully informed as possible when assessing the situation.

The Trust disciplinary procedure will be followed for decisions relating to the employment of existing employees where appropriate.